Privacy Policy
Last updated: 20th February 2025
Welcome to https://orbithomesyarmouthroad.com/ (“Website”). This Website is maintained to provide information about the proposed development (“Project”) at Yarmouth Road, Hemsby (“Site”) and to gather feedback from interested parties.
We take your privacy seriously. This Privacy Policy explains how we collect, use, share and protect your personal information in compliance with the UK General Data Protection Regulation (“UK GDPR”) and other applicable data protection legislation.
Last updated: 20th February 2025
Welcome to https://orbithomesyarmouthroad.com/ (“Website”). This Website is maintained to provide information about the proposed development (“Project”) at Yarmouth Road, Hemsby (“Site”) and to gather feedback from interested parties.
We take your privacy seriously. This Privacy Policy explains how we collect, use, share and protect your personal information in compliance with the UK General Data Protection Regulation (“UK GDPR”) and other applicable data protection legislation.
1. Who We Are
Website Owner/Operator: Popham Planning Consultants (Company number 14804400).
Contact Information: If you have any questions about this Privacy Policy please e-mail us at consult@popham.co.
1. Who We Are
Website Owner/Operator: Popham Planning Consultants (Company number 14804400).
Contact Information: If you have any questions about this Privacy Policy please e-mail us at consult@popham.co.
2. Data We Collect
Personal data that you provide voluntarily:
Address (required): We require respondents’ addresses so that we can consider their geographical/spatial relationship to the Site.
Name (optional): Providing your name helps us to make our calculation of unique respondents more accurate. It is not mandatory to provide your name however.
Comment (required): Ascertaining your comment(s) on the Project is the purpose of this data gathering exercise (consultation). Your comment(s) will help us assess and shape the Project.
Automatically Collected Information
We do not specifically collect or store e-mail addresses or other personal data, nor do we track IP addresses beyond standard server logs used for security and diagnostic purposes.
2. Data We Collect
Personal data that you provide voluntarily:
Address (required): We require respondents’ addresses so that we can consider their geographical/spatial relationship to the Site.
Name (optional): Providing your name helps us to make our calculation of unique respondents more accurate. It is not mandatory to provide your name however.
Comment (required): Ascertaining your comment(s) on the Project is the purpose of this data gathering exercise (consultation). Your comment(s) will help us assess and shape the Project.
Automatically Collected Information
We do not specifically collect or store e-mail addresses or other personal data, nor do we track IP addresses beyond standard server logs used for security and diagnostic purposes.
3. How we use your Data
We process the personal data you provide for the following purposes:
To consider public feedback: We use comments and addresses to help us understand the community’s views on the Project, to identify potential issues with the Project’s design and/or areas of support, and to help inform any future design changes (where relevant).
To publish comments: Your comment(s) may be published in part or in full (e.g. in reports prepared for the planning application process) but they will not be associated with your name and address (which will not be published).
Legitimate interests: We rely on our legitimate interests in managing the Project and communicating about it to process your personal data in a manner that is proportionate and has minimal impact on your privacy.
3. How we use your Data
We process the personal data you provide for the following purposes:
To consider public feedback: We use comments and addresses to help us understand the community’s views on the Project, to identify potential issues with the Project’s design and/or areas of support, and to help inform any future design changes (where relevant).
To publish comments: Your comment(s) may be published in part or in full (e.g. in reports prepared for the planning application process) but they will not be associated with your name and address (which will not be published).
Legitimate interests: We rely on our legitimate interests in managing the Project and communicating about it to process your personal data in a manner that is proportionate and has minimal impact on your privacy.
4. Legal Basis for Processing
Our legal basis for processing your personal data is Legitimate Interest under the UK GDPR. We need the information we process to gather public feedback about the proposed development. This enables us to comply with planning best practice and helps us fulfil our interest in preparing sound planning applications.
4. Legal Basis for Processing
Our legal basis for processing your personal data is Legitimate Interest under the UK GDPR. We need the information we process to gather public feedback about the proposed development. This enables us to comply with planning best practice and helps us fulfil our interest in preparing sound planning applications.
5. Data Sharing and Third Parties
Third Parties Directly Involved in the Project
We may share your comments (and, where strictly necessary, your address or name) with the consultants, advisers, or service providers directly involved in the Project who need this information to analyse and respond to public feedback.
Service Providers
Framer (for form collection) and Google (for data storage and processing). Your data is transferred to and stored on these platforms, which may have servers located outside the UK. We take steps to ensure that appropriate safeguards are in place when transferring data internationally.
We will never sell or rent your personal data to third parties.
5. Data Sharing and Third Parties
Third Parties Directly Involved in the Project
We may share your comments (and, where strictly necessary, your address or name) with the consultants, advisers, or service providers directly involved in the Project who need this information to analyse and respond to public feedback.
Service Providers
Framer (for form collection) and Google (for data storage and processing). Your data is transferred to and stored on these platforms, which may have servers located outside the UK. We take steps to ensure that appropriate safeguards are in place when transferring data internationally.
We will never sell or rent your personal data to third parties.
6. Data Retention
Personal Details (Address, Name): Retained for up to 1 year after the consultation closes.
Comments: Will form part of the public record and may be kept indefinitely for reference, archival, or regulatory purposes
6. Data Retention
Personal Details (Address, Name): Retained for up to 1 year after the consultation closes.
Comments: Will form part of the public record and may be kept indefinitely for reference, archival, or regulatory purposes
7. Security Measures
We use reasonable technical and organisational measures to protect your data, including:
Encryption in Transit: All data transmitted between your browser and our forms is protected using TLS (Transport Layer Security).
Encryption at Rest: Once stored on Google’s cloud infrastructure your data is protected using AES-256 encryption.
Access Controls: Access to personal data is strictly limited to personnel and service providers on a “need to know” basis.
While we take all reasonable measures to protect your personal data, no data transmission or storage system can be guaranteed to be 100% secure.
7. Security Measures
We use reasonable technical and organisational measures to protect your data, including:
Encryption in Transit: All data transmitted between your browser and our forms is protected using TLS (Transport Layer Security).
Encryption at Rest: Once stored on Google’s cloud infrastructure your data is protected using AES-256 encryption.
Access Controls: Access to personal data is strictly limited to personnel and service providers on a “need to know” basis.
While we take all reasonable measures to protect your personal data, no data transmission or storage system can be guaranteed to be 100% secure.
8. International Data Transfers
Our service providers may store or process your data on servers located outside the UK. In such cases, we will ensure that transfers are made in compliance with applicable data protection laws, and that appropriate safeguards (such as standard contractual clauses) are in place.
8. International Data Transfers
Our service providers may store or process your data on servers located outside the UK. In such cases, we will ensure that transfers are made in compliance with applicable data protection laws, and that appropriate safeguards (such as standard contractual clauses) are in place.
9. Your Rights
Under the UK GDPR, you have certain rights regarding your personal data:
Access: You can request a copy of the personal data we hold about you.
Rectification: You can ask us to correct any inaccuracies in your personal data.
Erasure: You can request deletion of your personal data in certain circumstances.
Objection: You can object to our processing of your personal data where we rely on legitimate interests.
Restriction: You can ask us to restrict processing of your personal data in certain cases.
To exercise any of these rights, please contact us at:
consult@popham.co
We will respond to your request within the timeframes required by law.
9. Your Rights
Under the UK GDPR, you have certain rights regarding your personal data:
Access: You can request a copy of the personal data we hold about you.
Rectification: You can ask us to correct any inaccuracies in your personal data.
Erasure: You can request deletion of your personal data in certain circumstances.
Objection: You can object to our processing of your personal data where we rely on legitimate interests.
Restriction: You can ask us to restrict processing of your personal data in certain cases.
To exercise any of these rights, please contact us at:
consult@popham.co
We will respond to your request within the timeframes required by law.
10. Children’s Privacy
This Website is not directed at children and we do not knowingly collect personal data from individuals under the age of 13. If you believe we have inadvertently collected such data, please contact us to request its deletion.
10. Children’s Privacy
This Website is not directed at children and we do not knowingly collect personal data from individuals under the age of 13. If you believe we have inadvertently collected such data, please contact us to request its deletion.
11. Changes to this Privacy Policy
We may update this Privacy Policy to reflect changes in our practices or to any legal requirements. Any updates will be posted here and we will amend the “Last Updated” date at the top of this page accordingly. We encourage you to review this Privacy Policy periodically.
11. Changes to this Privacy Policy
We may update this Privacy Policy to reflect changes in our practices or to any legal requirements. Any updates will be posted here and we will amend the “Last Updated” date at the top of this page accordingly. We encourage you to review this Privacy Policy periodically.
12. Contact Us
If you have any questions or concerns about this Privacy Policy, or if you wish to make a complaint about how we handle your personal data, please contact us at:
consult@popham.co
You also have the right to lodge a complaint with the UK’s data protection authority, the Information Commissioner’s Office (ICO) if you have concerns about how we handle your personal data.
12. Contact Us
If you have any questions or concerns about this Privacy Policy, or if you wish to make a complaint about how we handle your personal data, please contact us at:
consult@popham.co
You also have the right to lodge a complaint with the UK’s data protection authority, the Information Commissioner’s Office (ICO) if you have concerns about how we handle your personal data.
